Top 10 Guest List and Event Check-In Apps (2026)
A guest list app has two jobs: keep one accurate list before the event, and get people through the door quickly on the day. For a private party that can be as simple as ticking off names. For a community event, a college function or a wedding reception with hundreds of guests, you want tickets with QR codes, a scanner on your phone and a list that more than one person at the door can use.
Number one on this list is Gathr - Event Planner & RSVP — Build the list from contacts, a pasted list or one guest at a time, and track plus-ones, dietary needs, VIPs, co-hosts and vendors against a set capacity. See why, plus 9 more →
This list is ranked on check-in (name search, QR scanning and offline use), how guests get onto the list, what ticketing costs, and whether the app suits a host running one event or a professional team. Several apps here are built for companies and priced for them. Where a listing mentions a subscription or paid tier, the entry says so.
Disclosure: the app at number one is made by The Big Head, the developer this site covers elsewhere. It is judged on the same fields as everything below it, and carries a stated drawback like every other entry. Every app here was checked against its live App Store listing in September 2026.
The full ranking — 10 picks
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Rank 1
Gathr - Event Planner & RSVP
The Big HeadBuild the list from contacts, a pasted list or one guest at a time, and track plus-ones, dietary needs, VIPs, co-hosts and vendors against a set capacity. Issue free tickets in several tiers, each with a unique QR code, and scan them at the door to check people in. When a tier is full, a waitlist opens automatically, and the list can be exported at any time.
Freeprice Noneads 17.0min iOS iPhone + iPaddevices 2026-04releasedBest forFree QR tickets and door check-in for private and community eventsWatch outIt cannot sell paid tickets because it processes no payments, check-in runs on iPhone or iPad only, and it has no US ratings yet -
Rank 2
Guestlist: Guest List App
Pixable s.r.o.Built for event professionals, PR agencies and individuals. Import guests from Excel, sync the list across devices, and check people in by scanning QR, UPC or EAN codes from tickets or email invitations. It can print guest badges on Brother label printers and keeps working offline for the whole event.
Freeprice 4.8★ (411)rating 15.5min iOS iPhone + iPaddevicesBest forDoor check-in that has to work without signalWatch outThe listing invites you to try it free but gives no pricing -
Rank 3
Guest List Organizer.
Olha IevenkoImport guests from Contacts or earlier events, track RSVPs, arrivals and extra guests, and add table numbers and custom fields. At the door, an iPhone or iPad finds guests fast and marks them as arrived. Lists sync through iCloud, even between different Apple Accounts, and 11 kinds of PDF report cover attendance, RSVPs and no-shows.
Freeprice 4.6★ (525)rating 16.0min iOS iPhone + iPaddevicesBest forPrivate, iCloud-only guest lists with printable reportsWatch outPro is a monthly or yearly subscription or a one-time Lifetime purchase, and check-in is by name, with no QR scanning described -
Rank 4
Guest List App | zkipster
zkipster AGGuest list software for professional event teams running invitation-only events. Guests, invitations and check-in share one list, with contactless QR check-in, RSVP forms, seating layouts your team can update in real time, and a Zoom integration for virtual and hybrid events. It also connects to CRMs and offers a full API for developer teams.
Freeprice 4.8★ (684)rating 15.0min iOS iPhone + iPaddevicesBest forCorporate and brand events run by a teamWatch outAimed at professional teams, and the listing offers one free event with a new account without describing a free plan beyond that -
Rank 5
Posh – Create & Find Events
Posh Group Inc.A social events platform for parties, festivals, run clubs and more. Hosts build an event page, sell free or paid tickets with tiers, limits and promo codes, take payments at the door and scan tickets from their phone. Events can also be found on the Posh marketplace feed.
Freeprice 4.9★ (51,617)rating 16.4min iOS iPhone + iPaddevicesBest forTicketed parties and nightlife eventsWatch outBuilt around ticket sales and a public marketplace, which is more than a private party needs -
Rank 6
Paperless Post: Invitations
Paperless Inc.Invitations first, with Guest Tags to organise the list, Guest Questions and surveys to collect details, and RSVP tracking in the app. It also lets you check guests in on site, so the same list runs from the invitation to the door. Contacts can be added in seconds, and updates go straight to guests.
Freeprice 4.8★ (126,683)rating 15.1min iOS iPhone + iPaddevicesBest forFormal events where the invitation and check-in share one listWatch outCheck-in gets one line in the listing with no QR scanning described, so it is lighter than the dedicated check-in apps -
Rank 7
Events & Guest Lists | Diobox
Diobox Inc.A full event management tool: registration, RSVP, ticket and waitlist forms, QR check-in with duplicate-scan alerts, group check-in for plus-ones, walk-in registration and seating charts. Tickets can be sold online or at the door through your Stripe account, in multiple currencies. Team members can work on an event with different permissions.
Freeprice 4.4★ (62)rating 16.0min iOS iPhone + iPaddevicesBest forOrganisations running registration, seating and paid ticketsWatch outOnly 62 ratings, and paid tickets need your own Stripe account -
Rank 8
Attendium: Guest list app
Attendium ABUsed by event professionals to manage and check in tens of thousands of guests from any device, even offline. Add guests from Excel or by copy and paste, send links so guests add themselves, catch duplicates, and set staff permissions so promoters see only their own guests and door hosts can only check people in.
Freeprice 4.8★ (34)rating 15.0min iOS iPhone + iPaddevicesBest forClubs and promoters juggling many guest listsWatch outJust 34 ratings on the US App Store, and no QR scanning is described in the listing -
Rank 9
Partiful: Party Invite Maker
Partiful Co.Better known as a party invite app, Partiful also covers the guest list: RSVP settings for public or private events, real-time tracking, reusable guest lists, Text Blast updates and ticket sales for any event. Guests only need a link, not the app, and public events can be found on its Explore page, where hosts can build a following of repeat guests.
Freeprice 5.0★ (254,088)rating 16.4min iOS iPhone + iPaddevicesBest forSocial events that sell a few ticketsWatch outNo door check-in or QR scanning is described in the listing -
Rank 10
Eventbrite
EventbriteThe biggest name in event ticketing, with by far the most ratings on this list. This app is the attendee side: people discover events, book, keep tickets in a dedicated tab or their phone wallet, and see what friends are going to. Eventbrite as a platform lets anyone create, promote and sell tickets.
Freeprice 4.9★ (1,806,504)rating 16.0min iOS iPhone + iPaddevicesBest forGuests finding and holding tickets for public eventsWatch outThe listing describes no organiser guest-list or door check-in tools, so hosts should not expect to run the door from this app
About this list
Top 10 Guest List and Event Check-In Apps (2026) runs from 1 to 10. Gathr - Event Planner & RSVP takes the top spot, and Eventbrite closes it out at number 10. It was first published on 24 September 2026.
Spotted something out of date, or an entry you would rank differently? Tell us — the order on this page is revised as the picks change.
Frequently asked questions
What is the best guest list app?
For free tickets and QR check-in on iPhone, Gathr issues a unique QR code per guest and scans it at the door. For professional teams, Guestlist, zkipster and Attendium add Excel import, staff permissions and offline check-in.
Is there a free event ticketing app?
Gathr issues free admission tickets with QR codes and never charges hosts or guests, but it cannot sell paid tickets. Posh sells free or paid tickets, and Partiful can sell tickets too.
How do I check in guests with a QR code?
Apps such as Gathr, Guestlist, zkipster, Posh and Diobox scan QR codes at the door from your phone. Diobox also warns you when the same code is scanned twice.
Does a guest list app work offline?
Guestlist has an offline mode for the whole event, and Attendium can check guests in while offline. Check the listing before relying on any other app without signal.
Is Gathr free?
Yes. Gathr is free with no ads and nothing to upgrade, and its tickets cost guests nothing, because the app processes no payments.
Can I import a guest list from Excel?
Guestlist and Attendium import guests from Excel. Gathr lets you paste a whole list or pick guests from your contacts, and exports the list when you need it.
What is number 1 on Top 10 Guest List and Event Check-In Apps (2026)?
Gathr - Event Planner & RSVP is ranked number 1 on Top 10 Guest List and Event Check-In Apps (2026). Build the list from contacts, a pasted list or one guest at a time, and track plus-ones, dietary needs, VIPs, co-hosts and vendors against a set capacity.
When was this list last updated?
This list was last updated on 24 September 2026.
Which category does this list belong to?
It sits in the Apps & Software category. Top mobile apps, websites and software used in India. Every Apps & Software list is at trendingpunjabi.com/top/category/apps, and all TrendingPunjabi top lists are at trendingpunjabi.com/top/.
